Getting the financial side right is critical for club sustainability. A well-structured fee model helps your organization run smoothly, pay coaches, cover expenses, and deliver value to families.
Start by mapping out your full-year budget. Include uniforms, tournament fees, league registration, insurance, coaching stipends, indoor training, equipment, and any additional events. Don’t forget admin costs like website hosting, accounting, and marketing.
Once you have your per-team budget, divide by the number of players to determine the individual fee. Factor in potential absences or scholarship players when finalizing the number.
Be transparent about what’s included. Break down costs into categories so families know what they’re paying for. For example: $500 for tournaments, $300 for training, $200 for uniforms, etc.
Offer payment plans. Most families appreciate paying fees in installments rather than one large amount. Provide options—monthly, quarterly, or seasonal—and use an online system to manage them.
Consider offering fundraising opportunities to offset costs. Many programs use raffles, sponsorships, or community events to help families reduce their balance.
Avoid hidden fees. Make clear if there are additional costs for optional tournaments, showcases, or extra training. Surprises erode trust.
Collect deposits at registration to secure commitment. This protects your budget and avoids last-minute dropouts.
Use accounting software or a club management platform to track payments, send invoices, and manage reporting. Accuracy and organization reduce friction.
Finally, communicate early and often. Announce the fee structure at tryouts, include it in welcome materials, and remind families of due dates.
A clear, fair fee structure makes your program look professional—and helps everyone stay focused on development and the game.