For leagues and tournaments, hiring umpires is one of the most important responsibilities. Quality officiating ensures games run smoothly, rules are enforced consistently, and disputes are handled fairly. The process begins well before the first pitch is thrown.
The first step is determining your needs. How many games will be played, on how many fields, and over what time frame? For tournaments especially, you may need multiple crews available simultaneously. Create a schedule with specific time slots so that umpires know exactly when and where they are needed.
Next, reach out to local umpire associations or governing bodies. Most regions have organized groups that supply trained and certified officials. Contacting an association ensures you’ll get professionals with consistent training and access to replacements if someone cancels. For larger events, these associations often assign crews and coordinate logistics for you.
If you don’t use an association, you can still hire directly. Post notices at local baseball organizations, contact high school and college umpire groups, or network with coaches who often know experienced officials. Make sure to verify credentials and experience, especially for competitive travel baseball events.
Budget is another key consideration. Leagues and tournaments should set umpire pay rates in advance. Higher-level play typically requires more experienced officials, which comes at a premium. Make sure your rates are competitive enough to attract quality umpires, especially if you need them to work long days during a weekend tournament.
Clear communication is essential. Provide rules, expectations, dress codes, and any tournament-specific guidelines before the event begins. Umpires appreciate knowing how disputes will be handled, whether there’s a tournament director available, and what the chain of command is for appeals.
Finally, take care of your officials. Provide water, shade, or access to a hospitality tent. Show respect for their work, and encourage coaches and parents to do the same. When umpires feel supported, they’re more likely to return for future events, helping your league or tournament build a strong reputation.